Teams compared
to 5 years ago
Over the past few years, there’s been a dramatic increase in the amount of collaboration. Employees are on 2x as many teams as 5 years ago. This marks a transition from personal productivity to group productivity.
The amount of time employees spend engaged in “collaborative” work – in meetings, on phone calls or answering emails – has increased by about 50%. Perhaps even more significantly, this kind of work now takes up 80% or more of employees’ time.
Increase in
“collaborative” work
Multiple logins and difficulty sharing and discovering information
Shadow IT leads to security and compliance risk and limits agility
Incomplete toolkit leads to disengaged employees and costly, duplicative tools
In addition to an increase in the amount of collaboration, there are other characteristics that are different about how we’re working together today. People on teams are a mix of employees and outside vendors. For example, already in the US, 40% of the workforce is contingent worker.
Teams have remote members, either remote from home, or because on the road or because located in different geography.
Internal & External Members
People outside the firewall need unfettered access
Geographically Distributed
Need varied ways to connect across locations and time-zones
Diverse Workforce
Different expectations, preferences, and tool demands
Email & Calendar
OUTLOOK
teams can communicate in a familiar place, and can easily create modern distribution list with groups in Outlook.
Intranets & Content Management
SHAREPOINT
Keeping content at the center of teamwork, making files, sites and all types of content easily shareable and accessible across teams
Connect Across the Organization
YAMMER
For people to connect across their company, sharing ideas on common topics of interes.
Co-Author
OFFICE APPS
Enabling co-authoring in familiar apps like Word, Excel, and PowerPoin.
Hub for Teamwork
TEAMS
The hub for teamwork where groups that actively engage and are working on core projects can connect and collaborat.
NEW SCENARIOS
Connecting people to people, people to information and people to systems is critical at improving the quality of decisions and the speed at which those decisions are happening.
With a universal toolkit, you can expect three main benefits:
- Get a universal toolkit that meets the unique needs of every team in a highly secure way
- Drive employee engagement and enable rationalization
- Enable sharing and discovery across applications with connected experiences
Each of these benefits align with the previously discussed collaboration practice scenarios of:
Teamwork Scenarios
This scenario is about empowering groups of individuals whether it’s a project team or virtual team to help them collaborate more effectively which benefits not only the team, but the organization as a whole. This is made possible using Microsoft Teams.
Microsoft Teams delivers on four core promises to create a digital workspace for high performing teams.
YOUR BENEFITS
Team Collaboration
- Threaded, persistent chat
- Conversations, files, and tools live in a team workspace
- Integrated with SharePoint, OneDrive, OneNote, Power BI, and Planner
- Co-author and edit with Office and other files right in the app
- Tailored channels based on topics or work streams, or business function
Messagerie & Calendrier
- Prioritize important messages automatically
- Share meeting availability internally and externally
- Schedule conference calls and video meetings with ease
- Reserve conference rooms seamlessly
Content Sharing
- Share files with others inside and outside the organization
- Stay connected with files and folders when offline
- Recover previous versions and track changes
- Modernize email attachments with link to file and automatic permissions
Security & Compliance
- Broad compliance standards support: ISO27018/01, SOC 1 & 2, HIPAA, EUMC & more
- Multi-factor authentication
- Information protection with Archive eDiscovery, Legal Hold, Compliance Content Search, Auditing and Reporting
- Data encryption at all times at-rest and in-transit
The real value of collaboration comes to life only when it’s integrated with the tools people use to communicate, create and collaborate such as Microsoft Office. This is the intelligent intranet. Spanning on-premises and Office 365, the intelligent intranet brings together productivity, broadcast reach, and the mission criticality of your most important business applications—accessible from with the hub for teamwor.
It’s a place where employees can communicate with each other openly and efficiently, where leadership can engage with employees, where people can discover communities that interest them, where our frontline workers can feel connected with the rest of the company – and most importantly where ideas and innovation thrive.
YOUR BENEFITS
Mobile & intelligent intranets
- Harness collective knowledge, expertise, insights to inform decisions and guide actions
- Share and manage news and content across the organization with intelligent intranets
- Discover information based on people and content powered by Microsoft Graph
Communications & community
- Drive engagement across the organization
- Communicate between executives & employees
- Build communities of interest/practice
- Include Firstline Workers in communities
- Drive cross-functional ideation & innovation
Onboarding and scheduling
- Manage schedules for Firstline Workers
- Organize work visually, see who’s working on what
- Collaborate on content and files through conversations without switching apps
This leads to using these collaboration scenarios to enable employees to transform the way they do business. Starting with content, they need an easy way to manage the vast amounts of content that is created on a daily basis but also a simple method to discover the content that promotes it’s re-use throughout the organization. Using the Office Graph, Delve and SharePoint, employees are able to discover the content that is relevant to them and immediately consume it.
With PowerApps and Flow, employees are empowered to create end-to-end workflows by extending their line of business applications and integrating those processes into Office 365 and, Dynamics 365, all without writing a single line of code. They can easily build custom apps with workflow automation using Microsoft PowerApps and Microsoft Flow to add functionality, automate manual processes and bring more efficiency to the business. These applications can then be pinned as a tab within Microsoft Teams, creating a single place to access the application and where teams can collaborate around the new business process – without ever leaving the application.
YOUR BENEFITS
Enterprise content management
- Centrally manage diverse content and promote re-use of intellectual property through content discovery
- Leverage data governance to ease content lifecycle management
- Protect intellectual property through content classification
Connected business applications
- Empower users who understand their business needs best to build solutions quickly without writing code
- Integrate apps with existing systems and services and get more value from the data
- Work smarter by automating workflows across apps and services
Realize transformation
- Enable users to get work done faster through interacting with artificial intelligence, using natural language, connected to line of business applications
- Gain new insights into business using data analytics and machine learning
CONTACT OUR EXPERTS IN DIGITAL TRANSFORMATION
This post is also available in: French